Who Needs It? Dealing with Unwanted Content and Conversations in Your Online Community

by Matthew Lees

Every day seems to bring increased buy-in and understanding of how social media and online communities can positively impact organizations. But there’s still pushback around certain things. For example, community platform vendors, consulting firms, and agencies still regularly hear concerns such as “What if someone uses profanity?” and “What if they say bad things about us?”

Most of the content in your community – and throughout the social Web, too – is stuff you want. These are the questions and answers your community members share with each other and with you. They’re their problems and solutions, their interesting and relevant comments (even their uninteresting and relevant comments), their ideas, wish lists, and perspectives.

But there will also be things that you really don’t want, the content and conversations that you and the community could surely do without.

These things should make up a small percentage of the overall content, but it’s all but impossible to avoid them completely. (You’ll typically find a smaller percentage of unwanted posts in B2B communities than in B2C communities, and you’ll usually see a smaller percentage of such things in support-related communities than in affinity and engagement communities.)

Thanks But No Thanks
To be more specific, the unwanted stuff is posts and content that contain…

1. Inappropriate Language or Content. No surprise here…these are comments, images, or videos of a sexual, violent, abusive, or otherwise inappropriate nature. Note that this is about more than the use of foul language. There are a lot of mean and nasty things that can be said with perfectly acceptable words.
2. Advertising or Spam. Some advertising may be fine in your community. Often, though, it’s not. And I can’t think of a situation in which any community would want spam. (Is there a Spam community? If so, that would prove me wrong.)
3. Incorrect Information. You can’t fully control the quality of user-generated answers, solutions, and comments. Members will, on occasion, post information that’s incorrect. Usually it’s unintentional, but it can cause confusion or worse. Blatantly incorrect info is relatively easily fixable; gray areas can lead to disagreement, dissent, and (hopefully) healthy discussion.
4. Sensitive or Confidential Information. Some customers often have access to inside information, as do your colleagues, of course. If people aren’t careful, or if there’s miscommunication on when and where certain information can be shared, they can inadvertently say things they shouldn’t. This doesn’t happen often, but the cat does sometimes get out of the bag.
5. Off-Topic Comments. Such posts may be benign, but they’re either entirely irrelevant or relevant to another place in the community.

There are also a few types of posts that some may see as unwanted. But community managers and moderators worth their salt see these as acceptable, if not desirable (at least in low volume), since they demonstrate transparency and authenticity, and give community members opportunities to chime in on your behalf. These are post that…

•    Say Negative Things about Your Organization, Brand, Products, Services, etc.
•    Say Positive Things about the Competition

Be Prepared
So how do you deal with all these situations? Best is to have your ducks in a row beforehand. Here are some suggestions:

•    Have a good moderation plan, and a great community manager and moderation team. When dealing with unwanted content and conversations, moderators should be observant, understanding, firm, and fair. And know what you’ll do when you get each type of unwanted post.
•    Create appropriate community policies and guidelines, not only for community members, but for subject-matter experts and other internal stakeholders and participants.
•    Make friends with colleagues throughout your organization. It’s worthwhile, if not essential, to check in with the folks in legal, corporate communications, and pretty much all other business units. They can help with the Action Plan items that pertain to them, and help deal with unexpected things should they arise.
•    Have a library of stock replies at your disposal. This will help you respond to issues quickly.
•    Leverage the tools in your community platform. The moderation tools and accompanying workflow are important here, of course. I’m a big fan of content filters (for catching obscenities and other text strings) that trigger email notifications. And the ability to enable or disable anonymous posts can be helpful, as well, since people tend to take more liberties when they can participate anonymously.
•    Be aware. Be very aware. Technology won’t catch everything. There’s no substitute for paying attention.

Most online community best practices deal with how to engage with community members and get more of the good stuff. Knowing how to minimize and deal with the unwanted stuff is important, too.

And the best way to assuage execs’ concerns is to say “Yes, there will be some amount of unwanted and inappropriate content and conversations in the community. We can’t avoid that. But here’s how we’ll be handling them when they do arise…”

Back to the blog

Will Employee Communities and Customer Communities Converge? (Part 4)

by Matthew Lees

In this fourth and final post on the potential for convergence between Internal and External communities – see Post #1 to start at the beginning – I want to touch on the individuals who are charged with building and managing communities, whether communities of employees or communities of customers.

The Practitioner Perspective
We’re still in the very early days of social software and online communities. Practitioners are the ones at the forefront of this field, which is at the interaction of sociology, technology, and business. And they’re breaking ground daily.

They’re the knowledge management strategists who think about ways of getting colleagues to collaborate more openly; they’re the HR professionals who want to retain top talent by ensuring all voices are not only heard, but also help shape what’s important within the organization; they’re the community managers and moderators who work to get customers to support and learn from each other; they’re the marketers monitoring brand value and customer sentiment across the social Web; and they’re the marketers, developers and researchers who look to engage with customers (and prospective customers) and glean insights in order to innovate and improve.

What they’re not, though, is omniscient. Because social practitioners are working in such a new space, success is a moving target. They don’t know – they can’t know – what things will be like in six months, in a year, or in five years. The guidelines, benchmarks, and best practices are largely still being created every day. Sure, some organizations and vendors are ahead of others, and there’s a lot that (happily) is known and at least somewhat agreed upon, but compared to more traditional disciplines, there are few, if any, codified bodies of knowledge.

Pulled in Multiple Directions
What this means is that it’s tough enough being a social media practitioner in the first place, let alone trying to work in multiple domains, specifically internal and external. Some of the tools and techniques involved in building, managing, and getting the most out of a community apply to both internal and external communities…but many don’t. And, as Post 2 touched on, the business goals are very different.

Last month I wrote about a practitioner in a marketing communications group whose B2B online customer community initiative was sidetracked into becoming an internal collaboration-based community. She was caught in a tug of war between the internally focused IT team and the outward-looking marketing group, with execs on both sides knowing they needed her social media expertise, but not realizing how vastly different their business goals were.

And she’s not the only one in this predicament.

The Downside of Employee Community and Customer Community Convergence
For practitioners, the downside of such convergence is the potential for being pulled unwillingly and/or unexpectedly into initiatives that you’re unprepared for, unsuited for, or uninterested in. It’s nice to ride the excitement of the social media wave, and to be appreciated and in demand for one’s expertise. But the excitement can easily turn to frustration. Here are some things to keep in mind:

•    Bring it back to business goals and business use cases. You may need to hammer on this over and over. It’s a big red flag if business sponsors are unclear on the business goals, or not in agreement with each other.
•    Make sure the technology platforms under consideration fit these use cases. Only a handful claim to support both internal and external communities, and they don’t necessarily do both things equally well.
•    Stay true to yourself. Boy, does that sound corny, but I’ve seen more than a few people take on something they knew they were ill-suited for, uninterested in, and/or knew things wouldn’t end well. It’s a good thing — really, an essential thing — to challenge yourself by going outside your comfort zone, but do this with your eyes open. And if you know it’s not right, try not to go there.

The Road Ahead
While I fully resonate with the holy-grail concept of having a single ecosystem in which both employees and customers participate, the realities of organizational behavior, social dynamics, and technology limitations will preclude this from happening on any sizable scale. Some organizations will continue to move in this direction, and some vendors will support them, but for the most part, inside will remain inside, and outside will remain outside.

The good news, though, is that while this wall will continue to stand, it will continue to become more permeable, with (1) customers and others outside the organization (e.g., customer advisory groups) being able to come in behind the firewall as warranted, and (2) employees being able to participate in more ways in customer communities.

For social media practitioners and community managers, who by nature and by practice place a great deal of stock in the value that customers can provide, this can be a good place to be.

Back to the blog

Will Employee Communities and Customer Communities Converge? (Part 2)

by Matthew Lees

Part 1 of this topic framed the question of whether internal/employee communities and external/customer communities can potentially converge, and be managed via one group of people using one (pretty darn robust) technology platform.

My “Idealistic Answer” to this question was “Yes.” In the ideal customer-centric organization, the walls separating inside and outside would be more permeable than rigid, with customers being involved (as appropriate and as warranted) with a great many aspects of what the organization is doing across business units.

We live, however, in the real world…

Will Employee Communities and Customer Communities Converge?
Pragmatic Answer: No
While the walls that separate inside from outside may be coming down, the internal walls are seemingly as strong as ever. It’s hard to get those silos to tilt, let alone fall.

The unfulfilled promise of CRM is a good analogy here. Remember when “the 360-degree view of the customer” was all the rage? In theory, it was a great idea…have everyone in your organization working off the same system and the same data. Companies will benefit from the streamlined technologies and centralized resources (sound familiar?), while customers will benefit from more relevant marketing communications and offers, and from better-informed support reps who can provide improved service. This isn’t how things panned out, of course, largely because of the way that organizations are structured and operate.

So, in addition to the similarities discussed in the previous post, there are vast differences between internal and external communities, including:

1. Business Goals, Use Cases, and KPIs – While there is some overlap, the business goals are largely different (as are the Key Performance Indicators that measure them)…Employee communities are often looking to increase productivity, information sharing, knowledge retention (keep expertise within the organization), and employee satisfaction, while reducing, for example, the costs of system administration and training. Customer communities are often looking to positively impact the organization’s brand, increase customer loyalty and satisfaction, generate awareness, get more people in the sales pipeline (especially for B2B communities), increase direct and indirect sales (upsell and cross-sell), reduce costs through deflected service and support incidents,  and leverage customer-led innovation throughout the organization. Whew.
2. Business Units and Business Owners – The differences in business goals stem from the fact that different business owners head up these communities. Employee communities tend to fall within HR, IT, or Administration/Operations, while customer communities tend to fall within Service & Support, Marketing, or Product Development/R&D. As was the case with CRM, it’s rare that these business units are aligned in terms of needs, process, and technology.
3. Social Dynamics – The social dynamics between employee communities and customer communities are more different than they are alike. Both types of communities do rely on a core set of enthusiasts/influencers who handle a lot of the heavy lifting, but the reasons and motivations for participating in each vary. People act and interact differently when they wear different hats; in an internal community you’re wearing an employee hat, with all the good stuff and all the baggage that goes with it. (Think organizational politics; how candid are you going to be if you know your boss – and HR – are listening.) You’re potentially more anonymous in an external community wearing a customer hat, where, for most of us, the stakes are lower.

So What?
In the upcoming Part 3 — yes, there’s a Part 3 — we’ll explore what this means for both technology vendors that provide social tools, and for those practitioners tasked with managing employee and/or customer communities.

Back to the blog

Migrating an Online Community is Like Completing Someone Else’s Sudoku

by Matthew Lees

Maniac Sudoku Puzzler on the Loose
Sitting in seat 15D of my homebound flight yesterday, I opened up the airline magazine to work on the Sudoku puzzle in the down time between take off and beverage service.

Unfortunately, to my near horror, someone had already started the “Gentle” Sudoku, entering around 20 numbers, or about a third of what still needed to be filled in. Although the magazine gives three versions to choose from (Gentle, Moderate, and Diabolical), air travel doesn’t make me especially receptive to challenging mental workouts, so I figured I’d just start where the other person left off on the Gentle version.

My initial assumption was that the previous solver knew what they were doing, but either got bored or ran out of time before landing. While my personal puzzle preference leans more towards crosswords, I’m not too bad at Sudokus, so less than one minute into things, I realized that this assumption was a bad one. One nine-by-nine square had two 8s! There were two 9s in another! And how on earth could you write a 4 in that box, when there’s only one 4 given as a starting clue in the whole puzzle?

After some deep breathing exercises to calm me down from this outrage, and spending a few minutes thinking up scenarios that might explain such a poor attempt – not really knowing how Sudokus work, but giving it a whirl anyway? insanity (temporary or otherwise)? intoxication? pure mischievousness (in which case, they got me good)? – I decided to work on it anyway. After all, it was the easiest level, their pen had been black while mine was blue (so I could distinguish who did what), and they hadn’t filled in too too many numbers. So how hard could it be?

I’ll leave out the exciting details, but I completed the puzzle after about 30 minutes. It wasn’t pretty, though, as you can see from the image above. Along the way, I found that, while some of my unknown co-solver’s answers had been wrong, others were indeed correct.

Building a community from scratch is like solving a new Sudoku.
Migrating a community is like solving a Sudoku that someone else already started.

I’m currently working with a client on migrating an online community from one platform to another. Their B2B community has lived for over three years on a homegrown platform that, while impressive three years ago, is now seen as lacking essential features and functionality that the company’s users want and expect, and that the company requires to effectively manage, grow, and maximize the community’s value.

So we’re knee-deep in thinking through the ins and outs of the migration, planning how best to (1) move data (community content and conversations, member profiles, etc.) to the new platform, (2) configure the technology (reputation system, moderation workflow, single sign-on, etc.), and (3) communicate with key enthusiasts/influencers and rest of the user base. Some of these elements are informational in nature, some are technological, and others are social.

What Came Before
The social aspects are particularly apt for the Sudoku analogy. By definition, an online community that’s migrating to a new platform isn’t starting from scratch, which means it already has a culture, a shared history, and certain ways of doing things. The migration can’t help but change some of these. Ideally, all changes will be for the better, but the important thing is, successful migrations depend on knowing what came before.

If you’re involved with a community migration, you may feel that some of the things that came before were good – in the way that some of the original Sudoku solver’s numbers were correct – in which case you’ll replicate them as closely as you can. And some of what came before may not be aligned with the direction you’re going – in the way that I had to change the incorrect Sudoku numbers – so you’ll adapt.

For sure, the analogy (like all analogies) is imperfect. Puzzles have correct answers, but there’s no “right” or “wrong” way to approach online communities. There are only degrees of success based on your and your users’ criteria. But there are best practices based on approaches that tend to work.

Still, you shouldn’t be surprised if things get messy, like my smudged, cross-out-filled Sudoku. A few hurdles are okay if you still get to where you want to go.

A Final Note: If you really don’t like what came before, finger pointing doesn’t solve anything. Experience, expertise, effort, patience, and iteration, however, go a long way. That said, if you recognize your handwriting in black ink in the Sudoku above, I’d like to have a word with you…

Back to the blog

Social Business Summit 2010- Looking at the Big Picture

Image by Worldle.net

The Dachis Group’s Social Business Summit 2010 in Austin has come to an end. Like many conferences, it featured a variety of dynamic speakers providing their view on the topic at hand whether it was macro trends or the specifics of their experiences. But what comes from this conference is a little bit more interesting than most…

Taken as a whole, the Social Business Summit 2010 presented a compelling case of how doing business has changedand how successful organizations like Intuit, Citibank, Comcast, Yum Brands (KFC), and many others are dealing with the change in a way that creates value for their organizations. But where the summit differs is in the organizational aspect of that change. Having taught Organizational Design & Behavior during my MBA program, this is always an area of business that I believe is overlooked when a disruptive event or technology occurs. My eleven years and counting in the online community/social media/interactive industry have provided numerous examples of how organizations embrace the change or ignore it.

For example, in Charlene Li’s session on “Making the Case for Open Leadership” I could identify with my own experiences in the Property & Casualty Insurance industry where closed, top down leadership is practiced with vigor. At Safeco Insurance Company, we sat on huge volumes of customer data that were stored untouched in company databases. In 1998, working with several agencies, brokerages, and employees, I put together a business plan for using the data as a means to drive down the combined ratio (the main metric for insurance companies) and generate new revenues. The plan was shot down immediately with the statement “we’ve been doing it our way for over 100 years and it works, why change?” Management at Safeco was unable to be open to ideas that came from its sales team (agencies) and employees in the field. Instead of listening and treating them as partners, and adapting to the market’s direction, Safeco was stuck in its past where control dictated that you told your sales team and employees what to do and didn’t want feedback. This idea was so culturally enmeshed at Safeco that as business practices changed with the adoption of the Internet in the late 1990’s, it could not and would not adapt. By believing that only one way communication worked, Safeco missed opportunity after opportunity in its business to stay successful. Instead it slowly died with consistent management turnover and poor financial results until finally Liberty Mutual purchased them. It’s not that Safeco senior management missed one opportunity, it’s that their management style and lack of vision missed so many that their organization became less relevant over time. 

But don’t think this type of thinking is relegated to heavily regulated industries. Citibank’s Jaime Punishill relayed to me at lunch that it takes time and a lot of pushing to move your organization, but it can be done if there are senior managers willing to listen. Citibank whether it wanted to or not is moving towards open leadership and working with its stakeholders to drive change (and hopefully value) to its shareholders.

Where does Open Leadership work? Our client Cisco was mentioned by Charlene. We helped Cisco launch its first online community in 2000, the Cisco Network Professionals Community. Over the years, we’ve helped launch and manage numerous communities for Cisco around the globe. There is one constant. While Cisco may have many of the same issues as any other large organization, it recognizes that command and control model of management doesn’t work. It lives and breathes the strategic and tactical oxygen of change, adaptation, and listening to the customer. While macroeconomic forces certainly helped Cisco in the 1990’s, it culture has helped it succeed where others like 3Com, Lucent, and Nortel have failed. Other successful organizations with this approach include our clients NetApp and SAP.

The second most important theme of the summit to me was the network. Not just a social network, but the network of customers, suppliers, employees, shareholders, and competitors. Too often conferences confuse strategy with tactics. Taken together, the summit’s sessions provided a strategic look at how business is moving quickly to a social business model and presented the tactical results to back that assertion up.

While I don’t agree with some of the comments about how corporations have ruined networks, trade, commercial transactions, etc. or how we’re moving back to a peer-to-peer economy,  I do agree that the network has always been in place. First it was local, then regional, then super-regional (think Europe), and more recently global. Large multinationals have made the economic process more efficient than it has ever been. Yet, it is still rife with inefficiencies. The understanding that building relationships with your network can make you more efficient is just catching on. For all the talk of rapid adoption of social media, we see far too many disjointed efforts where marketing, support, sales, and internal efforts are all operating independently (and inefficiently).

One great example of using the network properly is that of Intuit’s TurboTax team. Christine Morrison gave a wonderful talk on how it is about making money with the network while also meeting the network’s needs. The overall takeaway was that it is more profitable to pay attention to the network and become part of it than to try and dictate to it or worse, ignore it.

While there are differing opinions on how to utilize the network, several key features of successful networks are:

1. An executive who believes in the power of interacting with stakeholders and has the power to implement a plan, hire staff (in-house or outsourced), and measure the results objectively
2. An organizational culture that truly wants to listen to its stakeholders (lip service doesn’t work) and take action based upon what it learns
3. A focus on results that matter to the audience (customers, employees, suppliers, investors, etc.) which in turn translate into value for the organization in the long run

Corporate culture leads the way to long term success or failure (the Safeco example above shows what can happen when you believe that your organization can dictate to the network rather than work with it). And that’s what social business is all about to us. It’s not the technology, it’s about understanding how your targeted audience wants to interact with you and if your culture can withstand the change or not. In our consulting and management projects with Global organizations such as Cisco, SAP, NetApp, Intel, and others we’ve seen how this idea is so much a part of the firm’s success.  

So what was missing? Well from our standpoint, there were a couple of items that were either untouched or glossed over which are incredibly important to the success of any social business project. First is the issue of trust. Until the last session of the day by Lee Bryant, trust wasn’t even mentioned. Social business runs on trust. If you are unable to trust your audience, peers, employees, and other stakeholders you will be unable to act upon their input.

Second, the idea of globalization and culture was not discussed despite its implications on social business. There is a very large difference in how people do business because of their cultures. Social businesses must account for this. The culture in Japan is different than Poland which is different than Germany which is different than the U.S. Online activities reflect that difference. We’ve seen it in action in our work with Cisco’s NetPro Poland as well as SAP’s local communities around the globe. The one comment about global efforts was from KFC’s Rick Maynard who said ”We don’t have a global strategy, we have a strategy that we localize for differences.” While the network is global, local tactics that meet your audience’s needs demonstrate that you understand the local culture and how it impacts your communications.

Overall, the Social Business Summit was a success.If you take a strategic view of the content presented, you hopefully came away with a better way of looking at social business. There are several other folks who attended who have shared their comments and the tweetstream from the event as well:

• Steve Ellis
• iMediaWorks
• @CarrieBugbee (Tweetstream of #SBS2010 tweets)
• @adamcohen (Tweetstream)

We’re looking forward to next year’s event, you should too….

Mike Rowland, President

Back to the blog

There’s No Place Like (the) Home (Page)

by Matthew Lees

They say, in politics, you can tell an administration’s priorities by its budget. Office holders can talk all they want about the importance of education, services to seniors, and having the latest and greatest fire-fighting equipment, but are they putting their money where their mouths are? It’s the how they allocate the dollars that tells you what they’re serious about.

Similarly, you can tell a company’s priorities by what’s on its home page.

Sure, home page real estate is precious, and what does or doesn’t appear there (and where it appears) can be a contentious issue. I don’t know of any fist fights that have broken out over what links appear on the home page (and where they appear), but I’ve been around some pretty heated discussions.

The debates are understandable, as your home page can be the gateway to your organization (and your products and services) as well as the first impression it makes. It also cuts across organizational lines, as just about all departments are impacted to one degree or another and should, therefore, have at least some say in the matter. Many voices makes for difficult decision making.

Of course, it’s not all about the home page. There are many ways besides your home page that customers, prospective customers, business partners, and others can discover the content within your site, including community content. In many ways, Google is your home-away-from-home page, as that’s often the entryway to your site’s content. So what’s on your internal pages, and your overall SEO efforts, will also have a sizable impact on how people get to your content.

But there’s no getting around the visibility, cachet, and effectiveness of being on the home page.

So the question comes down to: Is there a link to your customer or partner community on your home page?

If your customers (or partners or readers or users, etc.) are important enough to your organization, there will be. Linking to your community on your home page not only makes it easier for people to find your community, it also makes it easier for people to find each other. And, perhaps more importantly, it makes the symbolic statement that you highly value your customers and their perspectives – the good, the bad, and the ugly – by supporting their candid discussions, collaboration, and networking, and by being part of the conversation yourself.

(I’m not talking about displaying links to your Facebook, YouTube, and Twitter pages. That’s all well and good, but that’s done more for marketing purposes than customer engagement.)

Here’s a selection of a dozen organizations that feature their communities via prominent links on their home pages. (There are certainly many others. If I handed out Customer Community Seals of Approval, all these sites would get them for their home page placement alone.)

•   AARP

•  Adobe

•  American Diabetes Association

•  Caterpillar

•  EMC

•  LeapFrog Enterprises

•  The MathWorks

•  NetApp

•  RIDGID

•  Sage Software (ACT!)

•  Unilever (Slim-Fast)

•  VMware

Many other organizations link to their communities from their home pages, but in less prominent locations. While not ideal, that’s still good. But many companies, even ones with vibrant communities, don’t put them on their home pages at all. Often this is despite the best efforts of the community team. The community manager in one such company has been trying to get a home page link for over a year.

How do you make the home page thing happen? Here are some things to try:

1. Begging and pleading.
2. Looking for examples of competitors that feature their communities on their home pages. Nothing spurs action like showing what the competition is doing.
3. Asking to include a home page link for a trial period of, say, one month. Measure the impact this placement has on the community metrics you track. Can you show a compelling correlation between a home page link and an increase in page views, membership, and return visits? Can you translate these numbers to positive business results?
4. What else works? Perhaps those of you who have fought this battle can share your experience and insights below…

While I haven’t formally tracked home page links to communities, it does appear that this practice is increasing. And that’s a good sign. When it comes to showing your customers how you value them, there’s no place like home.

Back to the blog

Why Community Management is NOT like Parenting

Community Management = Parenting? Really?

There has been a recent upsurge in community management/moderation blog posts comparing the care and nurturing of a community to that of a parent. As both a parent and someone who has helped companies build and moderate successful communities for over ten years, I couldn’t disagree more. Here’s why:

• The best moderators and community managers are passionate about the success of their community in meeting its goals. They are not passionate about or emotionally attached to the individual members.

Think I’m crazy? Look at the photo above. When two members go at each other in a community an emotionally attached community manager will take sides based upon who they feel is more important to the community or worse, based upon their interpretation of what happened. So rather than staying above the fray, they take sides. We’ve seen it time and time again. We work hard with our client teams to understand the downside of this behavior by the manager or moderator. What’s the fall-out from this behavior by the manager/moderator? Simple, it intensifies the problem rather than defusing it. Members want moderators who are impartial to settle disputes. So unlike a parent, the most successful community managers and moderators must remain emotionally detached.

• Getting too close to a member emotionally reduces your credibility as a moderator/manager in the eyes of the other members who aren’t close to you.

It matters what others think, even if incorrect. The most vocal and longest lasting problems in B2C communities that we’ve managed always revolve around the initial problem being compounded by claims of unfair treatment and support for one side over the other.  If you enter into a situation like this, your credibility will suffer in the eyes of many members. For example, at AARP the political action is fast and furious. We’ve seen members attack each other over many issues. (Liberals against Conservatives. Democrats against Republicans. Capitalists against Socialists. Wingnuts against Moonbats. ) Each time our moderators have stepped in, it has been to enforce the terms of service rather than take sides. While we are often accused by someone of taking sides, other members are quick to point out to the community that the moderators take action against them as well. That achieves a certain balance that while fragile is non-partisan. If you are emotionally attached to a member who is attacked, you are likely to over-react and set off a chain reaction. So unlike a parent you must stay above the fight and be partial. (Yes this sounds like a parental ideal, but in practice it’s almost impossible to pull off with your own kids because you are still too emotionally invested and want to settle the fight NOW!)

• The myth of not needing moderation continues to stay alive

This one is really interesting in my opinion. How can you compare community management to parenting and then say that:

“In fact moderation is rarely necessary where an effective community manager runs the community.” – Simon Phillips

Clearly, he’s never dealt with a two year old throwing a tantrum or a member doing the same in a community. As I mentioned in my comments:

“At the early maturity stage of a public community, the community manager must moderate in order to establish the community norms of behavior. That means removing offensive content or language or attacks. It also requires that the community manager contact the members whos content he/she has removed/edited. Otherwise the wrong example is set and the behavioral expectations are going to be harder to realize. If you don’t step in early, the bullies and soapboxers will dominate and reinforce the behavior that you don’t want to see (or that your client doesn’t want to see). Once that happens, your growth in realized value will slow as members join more to fight or spam or advertise rather than to contribute to a meaningful goal.

As the community matures, the need for behavioral moderation remains. Why? Because members don’t want to self-police and if they do, they often go after people they disagree with rather than true violations of the community norms or ToS.”

So here is the bottom line from Impact Interactions’ view of the online community world. In order to succeed in driving the results you want, act like a professional facilitator not a parent. Remain emotionally detached from your members to stay impartial. Focus on the results and in maintaining the norms and behaviors you want in your community rather than on the personalities. And don’t act like a parent, act like a professional.

Here are a few other takes on this idea:

Raising Good Communities – The Community Roundtable

You teach what you accept: As true in parenting as it is in online community management – FreshNetworks

Leading a Community is Like Parenting - Connie Bensen

Please feel free to add your thoughts on this analogy…

Mike Rowland, President

Back to the blog

Notes from the Online Community Unconference East 2010

By Matthew Lees

This week’s snow storm in New York City only marginally hampered this week’s Online Community Unconference East 2010 (OCUE10), a one-day event run by Forum One Communications. With a nod to local commuters, the program ended an hour early, although quite a few attendees were stuck in New York for the night due to rail and air cancellations. The snow kept some people at home, particularly those coming from more distant locations — it was disappointing, though understandable and, in hindsight, wise — that the Impact Interactions team didn’t venture north — but attendance overall was good. Not quite the 200 online community strategists, practitioners, vendors, and consultants that were originally expected that, but not too far off that number.

It was a good event, though not as strong as previous ones, despite the improved facilitation. Unconferences follow an Open Space-like methodology more frequently used, it seems, on the West coast than on the East. Attendees run the sessions themselves, selecting topics based something of interest, whether they’re expert in that subject or just want to talk about it and think others will, too. It’s a bit of organized chaos in which one of the underlying philosophical tenets is that you’re responsible for your own experience.

The Unconference’s theme was “Moving Forward, Together.” That’s a worthy and appropriate objective. Forum One did set the stage for us to think about our personal and professional goals, the direction of the industry, and ways of taking action and moving things forward, well, together. This is easier said than done, though, even for a group of inherently collaborative-minded souls. While I admittedly sucked the air out of a planning session intent on industry-wide adoption of social business metrics, the efforts are well intentioned. Making things happen will be a challenge, but with some sustained work and outreach to other concerned organizations, such initiatives could potentially gain some traction.

But my main frustration was that the sessions, which sometimes stay on topic and sometimes don’t, largely didn’t. Perhaps that’s part of the point of the format, to go wherever the discussions take you. But if I attend a session on, say, B2B revenue streams, I’d like to really dig into that topic. Tangents can be the norm, however. It also can take a while, sometimes 20 to 30 minutes of a one-hour session, for people to get on the same page regarding terminology. It’s not that the digressions are irrelevant or that the conversations are uninteresting; they’re usually not. It’s just that, more often than not, we didn’t get into the real substance I’m really looking for.

That said, it’s always good to see old friends, make new ones, and discuss things we’re all passionate about. Here are some observations:

• Job Changes and Hiring. In recent months I’ve seen more than a few community and social media professionals change jobs, sometimes due to layoffs, sometimes due to taking advantage of a new opportunity. At the OCUE 2010 I learned of even more. And a few people mentioned that their organizations were hiring. This is good news for the industry (although perhaps small solace for the many who are still looking for jobs).

• Business Value. It’s pretty clear that the exploratory phase is over for online communities. More and more organizations are all but requiring bottom line results, or at least a solid plan to get there. If you’re a vendor, agency, or consulting group that can speak to helping an organization achieve quantifiable, attributable ROI success, you’ll have a leg (or two) up the competition.

• Community Strategy: Beyond Your Site. Bill Johnston, Forum One’s Chief Community Officer and the Unconference’s host, summed this up nicely, saying “Most companies are trying to pull together a more holistic strategy.” A lot of attendees talked to this point, and how they’re trying to consolidate and streamline their community and social media strategies. If your organization is running one or more online communities, that’s one or more customer-facing touchpoints. But you’re likely involved with Twitter, LinkedIn, other social sites, and perhaps some independent communities as well. Fractured strategy translates into a poor customer experience, diminished brand identity, and limited business results.

• Organizational Issues. This one will be with us for a long time. Organizational dynamics play a major role in the success (or not) of community and social initiatives. They’re also a contributor to the many tales of woe that attendees talked about. People were looking for ways of breaking down silos, clarifying ownership, ending turf wars, undoing inappropriate and/or ineffective structure, and getting more buy-in from colleagues and the executive suite. (One of my favorite quotes was from a Microsoft community manager who said, referencing collaboration among his company’s business units, “Any coordination between these groups happens accidentally.” That’s too bad, but, sad to say, not uncommon.)

Look for the next Forum One Unconference in Mountain View, CA on June 9, 2010. It’s doubtful they’ll have to worry about snow…

Back to the blog

It’s Not About You: Where Organizations Miss the Boat on Social Media

By Matthew Lees

Way back when (in the 80’s, perhaps?) I remember watching a stand-up comedian do a funny and perceptive routine on how magazine titles had changed over the years to reflect important changes in society. I’m paraphrasing — the old memory chips aren’t as good as they used to be — but here’s the gist:

Early on, there was a magazine called “Life.” It was pretty much about everything.

Later, someone came up with a magazine didn’t have such high aspirations, but still looked to include a large portion of what life is about. It was called “People.”

Apparently that wasn’t specific enough. So a new magazine hit the market: “Us.” It wasn’t about all people. Just some people. Not those people, of course. Us people.

Guess what! Even that was too broad. Who wants to know about Us? That still covers too much ground. Much better to focus on what’s really important. So what do we get? The magazine “Self.”

What’s next? Maybe they’ll just sell mirrors in the shape of magazines, so you can just stare at your own reflection.

There are times it seems the social Web is going down a similar path, where it’s all about “You.” What You’re doing. Who You know. Who knows You. What You sell. (And many of the times where it’s ostensibly not about You, it really is. Kind of like the old joke about the egotist, “So enough about me. How do you like my tie?”)

But what I’m really talking about here is organizations, not individuals. It’s You, the company, not You the person, who’s largely missing the boat on social media.

OK, I admit (happily) that it’s not really all about You out there. This is demonstrated by the organizations that support their own online communities, and engage on social networks in transparent, conversational, collaborative ways. And, yes, it’s appropriate for some things to indeed be about You: customers and prospective customers do want to know about Your businesses, how Your products and services can help them, and how and why You’re the best in the business; and members want to know about Your associations, and how You are helping those You’re supposed to help.

But social technologies sure make it easy to make it about You.

Yet the organizations that successfully leverage social media are the ones that don’t go this route. They’re the ones that make it about Them. Who’s Them? They’re your customers (or users, members, subscribers, readers, business partners, employees, or whatever audience is relevant and whatever terminology you prefer).

So how do you make it about Them? Here are some thoughts:

• Take Their Viewpoints and Ideas into Account. Crowdsourcing is a great way to make it about Them. Today’s technologies make it relatively easy to run a crowdsourcing program that gives Them a place not only to give you their ideas for making your business better, but also to vote on and rank each others’ ideas. The outcome is that the best and most feasible ideas bubble to the top, ready for you to take the actions that are most important to Them.

• Support What They Care About. Hard as it may seem to believe, They are interested in more than just your company, your products, and your services. So don’t just talk about your stuff; add some value related to the other things they care about. You can do this by blogging about trends you see in your industry, sponsoring an online community where They can to talk with, connect with, and learn from each other, and tweeting fast-breaking information that’s timely and relevant to what’s important to Them.

• Make Them the Center of Attention. I remember an interesting networking tip. It suggested that you bring other people with you to networking events. In particular, bring someone who is looking for something new, such as a new job or new business. When the two of you are there, don’t talk about yourself. Act almost as if you’re your friend’s agent. Introduce her to other people, highlight what she’s good at; turn conversations towards her. You’ll be seen as a connector, and as someone who goes out of his way to help others. So your own networking stock will rise, not by blowing your own horn, but by making someone else look good. Extending this to social media means retweeting good stuff your followers say, spotlighting your customers on your Web site, asking them to share their stories on your blogs, and helping them “strut their stuff” (as Patty Seybold would say) on your online community.

The promise of social media is that, when we’re all engaged and communicating with each other, all boats rise. You are part of that equation, but so are They.

How are you making it about Them?

Back to the blog

Welcome to our Special Guest Blogger Matthew Lees

 

I grew up watching television shows where each week there was a “Special Guest Star” on an episode each week. These guests provided a little extra to the show and usually were cool celebrities. Think of all the villains on Batman for example or the Brat Pack on “Vegas” or the vacationers on Fantasy Island…or for those of you a little younger, the guests on the Simpsons.

Following that idea, I’d like to introduce our Special Guest Blogger, independent analyst Matthew Lees.

Matthew is a well respected analyst in the Social Media and Online Community World (see his bio here). He is the author of reports through the Patricia Seybold Group such as:

1. Selecting An Online Community Platform
2. Best Practices In Crowdsourcing
3. Analyst Report: Lithium’s Social CRM Suite

After reading his research and reviews of his findings, I thought Matthew truly understood how to make social media technology work in an enterprise organization. So, like all good social media practitioners I followed him on Twitter (@mlees) and his blog. Matthew and I first met in person at one of Forum One’s Online Community Unconferences. We’d been reading each other’s blogs and reports and discovered that we come to the industry with the same high level focus… using these tools to improve business results. While Matthew focuses on the technology and its impact, we focus on the process and the users. Together, we cover the issues that all enterprises need to succeed in their social media projects.

We decided in late December over a crab cake lunch here in Maryland, that we should find a way to collaborate together. Our idea is to inform, educate, and drive the best practices we’ve developed to a broader audience with this blog and our twitter accounts. Matthew will be posting here over the next few months both independently and collaboratively with our team members.

If you have a suggested issue of topic for us to cover, please contact us by adding a comment on this entry or by using our contact form.

So, with that said welcome Matthew!

Mike Rowland, President

Back to the blog